Jones Lang LaSalle Incorporated
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
The Sr.
Executive Assistant relies on precise execution, excellent communication, and creative thinking to provide high quality executive support and assistance to a Senior Leader, ensuring their schedule runs smoothly on a daily basis.
This highly visible role requires great time management, proactive program management, organizational skills, and detail orientation to be successful in a fast-paced work environment.
This position will be based in our Atlanta, GA office.
Role Responsibilities Administrative Support:
Act as the point of contact among executives, employees, clients, and other external partnersPrioritize tasks to create a schedule that maximizes the leader's productivity.
Maintain annual, monthly, weekly, daily calendar for leader and continuously and proactively update based on dynamic needs and shifting priorities.
Master organization structure, internal and external interactions and VIP hierarchy in order to make the best decisions about when to change and adapt calendar and schedule.
Manage calendar in order to enable consistent team operating rhythm and performance management, protect and enable personal time.
Email management, including reading emails, replying to emails, and flagging important emails/documents to read as well as appropriate filing of matters.
Screen and attend to a broad range of confidential and sensitive matters.
Diary management and coordination of meetings - arrange face to face meetings or tele/video conference calls, including booking appropriate meeting rooms.
Maintain organizational charts and proactively update as necessary.
Plan and manage travel inclusive of flights, hotels, car service etc and demonstrate ability to understand traffic patterns, transit times, security and boarding processes so that meetings are appropriately scheduled, sufficient travel time is provided, and the day runs smoothly.
Adjust working hours as needed while leaderis traveling to different time zones.
Develop strong relationships and network with administrative assistants around the JLL business and geographies.
Coordinate expense management and approvals, both for the leader and select direct reports.
Demonstrate exceptional attention to detail and ability to absorb many inputs and requests quickly.
Expertise:
Perform special projects as directed by the leader, such as creating or updating dashboards with meaningful data or KPIs.
Understand visa requirements and travel specifics for various countries.
Secure visas accurately and timely including coordinating intricate international travel planning.
Demonstrate a desire to understand the business strategy with a future focused mindset.
Work within a fast-paced, growth orientated organization and highly performance driven teams.
Think critically and enjoy anticipating the needs of stakeholders in advance.
Communications & Relationships:
Draft communications for internal and external stakeholders in collaboration with the relevant teams, ensuring attention to detail.
Demonstrate exceptional ability to manage multiple priorities at once.
Mastery of MS office, word, powerpoint and excel.
Ability to build rapport across the organization and navigate various stakeholders needs.
Professionally represent the brand of JLLMeeting & Event Preparation:
Arrange leadership meetings, team and client events as required.
Maintain attendee lists, RSVPs, and organize participant details as needed.
Coordinate with telecommunications, logistics, catering, and purchasing vendors/teams for meetings and events.
Performs other duties as assigned.
Requirements 10
years' experience working directly with senior stakeholders as an Executive Assistant, Personal Assistant or similar role.
Bachelor's degree (or equivalent experience) in Business, Project Management, HR, or related field preferred.
Well-developed cross-functional communication and senior stakeholder management capabilities.
Proven ability to handle confidential information discreetly.
Ability to learn quickly.
Strong communication skills on multiple platforms and mediums (email, text, in person, video calls, WebEx, etc.
) Attributes Thrives in Ambiguity- Can navigate through a complex, multi-faceted organization with multiple stakeholdersPersistent- Perseveres through problems or challengesGlobal mindset- Navigates cultural nuances with ease.
Direct experience traveling internationally.
Understanding and awareness of differences and varying travel and business requirements in different countries / cities.
Detail oriented- Pays close attention to detail to execute accurate tasksLeadership capabilities:
Think Big, Help Others, Get it Done, Business FirstIntelligence- ability to grasp information quickly, understand and execute without problemsDevelopment minded- seek feedback and demonstrate growth mind-set.
Location:
On-site -Atlanta, GAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.
We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysFlexible and Remote Work Arrangements may be availableAbout JLL -For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
A Fortune 500 company with annual revenue of $20.
9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise.
Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY.
JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.
For further information, visit jll.
com.
JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.
Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19.
If required, you'll be asked to provide proof that you're fully vaccinated upon your start date.
You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.
g.
, Pfizer or Moderna) or two weeks after a single-dose vaccine (e.
g.
, Johnson & Johnson/Janssen).
Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you maycontact us at Accommodation Requests.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.
About the Company:
Jones Lang LaSalle Incorporated.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
The Sr.
Executive Assistant relies on precise execution, excellent communication, and creative thinking to provide high quality executive support and assistance to a Senior Leader, ensuring their schedule runs smoothly on a daily basis.
This highly visible role requires great time management, proactive program management, organizational skills, and detail orientation to be successful in a fast-paced work environment.
This position will be based in our Atlanta, GA office.
Role Responsibilities Administrative Support:
Act as the point of contact among executives, employees, clients, and other external partnersPrioritize tasks to create a schedule that maximizes the leader's productivity.
Maintain annual, monthly, weekly, daily calendar for leader and continuously and proactively update based on dynamic needs and shifting priorities.
Master organization structure, internal and external interactions and VIP hierarchy in order to make the best decisions about when to change and adapt calendar and schedule.
Manage calendar in order to enable consistent team operating rhythm and performance management, protect and enable personal time.
Email management, including reading emails, replying to emails, and flagging important emails/documents to read as well as appropriate filing of matters.
Screen and attend to a broad range of confidential and sensitive matters.
Diary management and coordination of meetings - arrange face to face meetings or tele/video conference calls, including booking appropriate meeting rooms.
Maintain organizational charts and proactively update as necessary.
Plan and manage travel inclusive of flights, hotels, car service etc and demonstrate ability to understand traffic patterns, transit times, security and boarding processes so that meetings are appropriately scheduled, sufficient travel time is provided, and the day runs smoothly.
Adjust working hours as needed while leaderis traveling to different time zones.
Develop strong relationships and network with administrative assistants around the JLL business and geographies.
Coordinate expense management and approvals, both for the leader and select direct reports.
Demonstrate exceptional attention to detail and ability to absorb many inputs and requests quickly.
Expertise:
Perform special projects as directed by the leader, such as creating or updating dashboards with meaningful data or KPIs.
Understand visa requirements and travel specifics for various countries.
Secure visas accurately and timely including coordinating intricate international travel planning.
Demonstrate a desire to understand the business strategy with a future focused mindset.
Work within a fast-paced, growth orientated organization and highly performance driven teams.
Think critically and enjoy anticipating the needs of stakeholders in advance.
Communications & Relationships:
Draft communications for internal and external stakeholders in collaboration with the relevant teams, ensuring attention to detail.
Demonstrate exceptional ability to manage multiple priorities at once.
Mastery of MS office, word, powerpoint and excel.
Ability to build rapport across the organization and navigate various stakeholders needs.
Professionally represent the brand of JLLMeeting & Event Preparation:
Arrange leadership meetings, team and client events as required.
Maintain attendee lists, RSVPs, and organize participant details as needed.
Coordinate with telecommunications, logistics, catering, and purchasing vendors/teams for meetings and events.
Performs other duties as assigned.
Requirements 10
years' experience working directly with senior stakeholders as an Executive Assistant, Personal Assistant or similar role.
Bachelor's degree (or equivalent experience) in Business, Project Management, HR, or related field preferred.
Well-developed cross-functional communication and senior stakeholder management capabilities.
Proven ability to handle confidential information discreetly.
Ability to learn quickly.
Strong communication skills on multiple platforms and mediums (email, text, in person, video calls, WebEx, etc.
) Attributes Thrives in Ambiguity- Can navigate through a complex, multi-faceted organization with multiple stakeholdersPersistent- Perseveres through problems or challengesGlobal mindset- Navigates cultural nuances with ease.
Direct experience traveling internationally.
Understanding and awareness of differences and varying travel and business requirements in different countries / cities.
Detail oriented- Pays close attention to detail to execute accurate tasksLeadership capabilities:
Think Big, Help Others, Get it Done, Business FirstIntelligence- ability to grasp information quickly, understand and execute without problemsDevelopment minded- seek feedback and demonstrate growth mind-set.
Location:
On-site -Atlanta, GAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.
We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysFlexible and Remote Work Arrangements may be availableAbout JLL -For over 200 years, JLL (NYSE:
JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
A Fortune 500 company with annual revenue of $20.
9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise.
Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY.
JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.
For further information, visit jll.
com.
JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.
Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19.
If required, you'll be asked to provide proof that you're fully vaccinated upon your start date.
You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.
g.
, Pfizer or Moderna) or two weeks after a single-dose vaccine (e.
g.
, Johnson & Johnson/Janssen).
Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you maycontact us at Accommodation Requests.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.
About the Company:
Jones Lang LaSalle Incorporated.
Estimated Salary: $20 to $28 per hour based on qualifications.
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