Marketing & Proposal Specialist 2
Job Description We currently have an opening for a Marketing & Proposal Coordinator in our Atlanta office to join the strong and dynamic Winning Pursuit Team of Arcadis. The Marketing & Proposal Coordinator works closely with Pursuit/Proposal Specialists and other team members to support marketing, capture planning, proposal and business development activities.
This is a dynamic position that requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and achieving high quality standards. The Marketing & Proposal Coordinator must be able to prioritize, multi-task, function effectively as part of a team under multiple deadlines and time constraints, schedule workload and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic can do attitude. Industry experience is a plus, but not required. The successful candidate will be an energetic team member who is a quick learner, able to keep up in a fast paced environment and asks questions to develop a deep understanding of the industry and organization.
Job Responsibilities/Activities:
Marketing Information & Cosential System Management
Support the development and maintenance of various written content including project descriptions and information, staff resumes and photography on a regular basis in marketing drives and database
Proactively identify backlog of projects or resumes that need to be created or updated
Proactively coordinate with staff to create master descriptions for new projects and staff resumes; interview technical staff to discern project details; draft content and collect photography; collaborate with technical staff and Pursuit/Proposal Specialists to ensure all final content is accurate
Coordinate with Pursuit/Proposal Specialists and technical staff to maintain up-to-date, marketable personnel resumes throughout the year, create resumes for new hires within the first month of his/her start date
Perform grammatical edits for all content to guarantee concise, correct language that promotes the staff member and our brand
Work with Pursuit/Proposal Specialists and operations staff to ensure all content can be accessed in a timely manner when needed
Serves as Cosential System Manager (system training can be provided)
Continually update new information received at proposal stage into Cosential and other sources
Responsible for inputting/uploading into the system and work with teams to maintain information proactively
Leads Cosential planning, implementation and training as-needed for others
Coordinating with Corporate and gathering info from announcements, newsletters, etc and make sure information gets back into Cosential
Attend external and internal webinars and training on the system
Proposal & Statement of Qualifications Support
Support capture planning, proposal and marketing research efforts under the direction of Pursuit/Proposal Specialists
Creates, edits and produces content for items such as proposals, statements of qualifications, SF330s, presentations, marketing collateral, handouts, and promotional materials
Assists with writing, editing and proofreading proposals and other content
Supports in preparing PPT slides and leave-behind materials for presentations and interviews
Assists with proposal layout and editing in Indesign (Indesign experience a plus, training can be provided if needed)
Interviews technical staff to tailor and/or write resumes, project descriptions and other proposal information
Provides organizational support for pursuit and proposal activities (scheduling meetings and webinars, taking meeting minutes, production and logistics support, etc)
Provides proposal printing and production support, and assembling and delivering final documents
Responsible for working with Pursuit/Proposal Specialists to ensure that final folder structure (on either LA or Irvine marketing drive) is complete and all files are included for archival upon completion of each proposal
Order and track inventory of proposal supplies and promotional items
Assist with project award nominations (write, edit, design, submit) as-needed
Participates in capture planning strategy efforts
Additional Support Responsibilities
Support with preparing pipeline reports
Updates the pipeline with information on leads and opportunities
Supports Pursuit/Proposal Specialists with research on opportunities, leads, clients and pursuits as-needed
Supports outreach efforts, such as award submittals, client events, white paper or presentation development, tradeshows and public relations efforts as needed
Extensive writing and frequent communication via phone, email, and in person with co-workers, clients, and subcontractors.
Required Qualifications
Exceptional written and verbal communication skills and professional demeanor speaks clearly and concisely, listens and gets clarification in one-on-one and group situations.
Bachelor's degree in Marketing, Communications, English, Journalism, Creative Writing, Business Administration, engineering, science or architecture or a related field. (or equivalent professional experience)
Strong planning, organizational, and time management skills
Computer skills, including Word, Excel, Notepad and PowerPoint
Strong customer service skills and willingness to assist others
Proven problem-solving abilities
Demonstrated attention to detail and commitment to producing high-quality work
Ability to multi-task and stay ahead of deadlines
Commitment to working with teams in an engaging, positive way, with ability to work independently when needed.
Background/DrugScreenStatement'>Background/Drug Screen Statement Background/Drug Screen Statement' aria-labelledby='lblBackground/DrugScreenStatement' >Arcadis conducts background checks on all final candidates for employment. Certain jobs will also require a clean driving record, education verification & certification verification. RequiredDrivingStatement'>Required Driving Statement Required Driving Statement' aria-labelledby='lblRequiredDrivingStatement' >This position requires a current valid driver's license and clean driving record. Preferred Qualifications
Min 1 year of professional experience preferred
Photoshop and InDesign experience is helpful, but not required
Job Category Marketing/Business Development EmployerStatement'>Employer Statement Employer Statement' aria-labelledby='lblEmployerStatement' >We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. What country will this position be in? USA
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
This is a dynamic position that requires strategic thinking, flexibility, planned and proactive approaches, and the ability to shift priorities frequently while maintaining attention to detail and achieving high quality standards. The Marketing & Proposal Coordinator must be able to prioritize, multi-task, function effectively as part of a team under multiple deadlines and time constraints, schedule workload and manage time efficiently in a high-pressure, fast-paced environment while demonstrating an energetic can do attitude. Industry experience is a plus, but not required. The successful candidate will be an energetic team member who is a quick learner, able to keep up in a fast paced environment and asks questions to develop a deep understanding of the industry and organization.
Job Responsibilities/Activities:
Marketing Information & Cosential System Management
Support the development and maintenance of various written content including project descriptions and information, staff resumes and photography on a regular basis in marketing drives and database
Proactively identify backlog of projects or resumes that need to be created or updated
Proactively coordinate with staff to create master descriptions for new projects and staff resumes; interview technical staff to discern project details; draft content and collect photography; collaborate with technical staff and Pursuit/Proposal Specialists to ensure all final content is accurate
Coordinate with Pursuit/Proposal Specialists and technical staff to maintain up-to-date, marketable personnel resumes throughout the year, create resumes for new hires within the first month of his/her start date
Perform grammatical edits for all content to guarantee concise, correct language that promotes the staff member and our brand
Work with Pursuit/Proposal Specialists and operations staff to ensure all content can be accessed in a timely manner when needed
Serves as Cosential System Manager (system training can be provided)
Continually update new information received at proposal stage into Cosential and other sources
Responsible for inputting/uploading into the system and work with teams to maintain information proactively
Leads Cosential planning, implementation and training as-needed for others
Coordinating with Corporate and gathering info from announcements, newsletters, etc and make sure information gets back into Cosential
Attend external and internal webinars and training on the system
Proposal & Statement of Qualifications Support
Support capture planning, proposal and marketing research efforts under the direction of Pursuit/Proposal Specialists
Creates, edits and produces content for items such as proposals, statements of qualifications, SF330s, presentations, marketing collateral, handouts, and promotional materials
Assists with writing, editing and proofreading proposals and other content
Supports in preparing PPT slides and leave-behind materials for presentations and interviews
Assists with proposal layout and editing in Indesign (Indesign experience a plus, training can be provided if needed)
Interviews technical staff to tailor and/or write resumes, project descriptions and other proposal information
Provides organizational support for pursuit and proposal activities (scheduling meetings and webinars, taking meeting minutes, production and logistics support, etc)
Provides proposal printing and production support, and assembling and delivering final documents
Responsible for working with Pursuit/Proposal Specialists to ensure that final folder structure (on either LA or Irvine marketing drive) is complete and all files are included for archival upon completion of each proposal
Order and track inventory of proposal supplies and promotional items
Assist with project award nominations (write, edit, design, submit) as-needed
Participates in capture planning strategy efforts
Additional Support Responsibilities
Support with preparing pipeline reports
Updates the pipeline with information on leads and opportunities
Supports Pursuit/Proposal Specialists with research on opportunities, leads, clients and pursuits as-needed
Supports outreach efforts, such as award submittals, client events, white paper or presentation development, tradeshows and public relations efforts as needed
Extensive writing and frequent communication via phone, email, and in person with co-workers, clients, and subcontractors.
Required Qualifications
Exceptional written and verbal communication skills and professional demeanor speaks clearly and concisely, listens and gets clarification in one-on-one and group situations.
Bachelor's degree in Marketing, Communications, English, Journalism, Creative Writing, Business Administration, engineering, science or architecture or a related field. (or equivalent professional experience)
Strong planning, organizational, and time management skills
Computer skills, including Word, Excel, Notepad and PowerPoint
Strong customer service skills and willingness to assist others
Proven problem-solving abilities
Demonstrated attention to detail and commitment to producing high-quality work
Ability to multi-task and stay ahead of deadlines
Commitment to working with teams in an engaging, positive way, with ability to work independently when needed.
Background/DrugScreenStatement'>Background/Drug Screen Statement Background/Drug Screen Statement' aria-labelledby='lblBackground/DrugScreenStatement' >Arcadis conducts background checks on all final candidates for employment. Certain jobs will also require a clean driving record, education verification & certification verification. RequiredDrivingStatement'>Required Driving Statement Required Driving Statement' aria-labelledby='lblRequiredDrivingStatement' >This position requires a current valid driver's license and clean driving record. Preferred Qualifications
Min 1 year of professional experience preferred
Photoshop and InDesign experience is helpful, but not required
Job Category Marketing/Business Development EmployerStatement'>Employer Statement Employer Statement' aria-labelledby='lblEmployerStatement' >We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. What country will this position be in? USA
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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