Executive Assistant

 

 

LATIFAH GREEN

880 Glenwood Ave SE Atlanta, GA 30316 • (678)-357-3312 • latifahgreen@gmail.com

 

 

 

 

TEMPORARY POSITIONS

 

 

Executive Assistant, Sr. Vice President/COO                                         Sandy Springs GA

Global Payments                                                                              2012-2013

  • Provided Administrative assistance to all three business units within department.
  • Managed entire office/department including furnishing and setup of  space. 
  • Made all travel arrangements. 
  • Managed calendars and scheduled meetings for department head. 
  • Tracked bonus schedules and program deliverables.
  • Reviewed annual performance for all employees
  • Prepared weekly/monthly reports for recruiting dept.
  • Assisted in Interviewing and recommendation for hire. 
  • Monitored and reported activities and provide relevant management information while carrying out market research, competitor and customer surveys. 
  • Initiated IT and facility requests.
  • Coordinated orientation/onboarding of new team members; prepared and sent meeting agendas.
  • Planned and Coordinated all corporate events for Holidays, training, and special occasions.

 

 

Executive Assistant,  Sr. V. President of Client Relations                                  Atlanta, GA

PWC                                                                                                               2012-2012

  • Provided Administrative support to Executives through various programs in Microsoft Office 2010.
  • Coordinated orientation/onboarding of new team members; prepared and sent meeting agendas.
  • Develops and maintains a detailed project schedule which includes administrative tasks
  • Responsible to take input from the project team to update the detailed schedule. 
  • Facilitate and coordinate Team Meetings. 
  • Maintain Project Managers calendars.
  • Prepare and/or edit meeting minutes, presentations.  
  • Assign and Track project Action Items  
  • Assign and Track project Issues.  
  • File all project documents (hard and soft copies 
  • Processed all Invoices 
  • Initiated IT and facility requests; developed and maintained phone list 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Professional Experience

 

 

Executive Assistan to V.President of Operations                                               Atlanta, GA 

Kaiser Permanente                                                                                                  2009 - 2012

  • Assists with compiling and tracking department performance.
  • Manage reports and other data.
  • Utilizes computer applications including spreadsheets, graphics, word processing and other applications as needed to analyze data and create reports.
  • Supported the functions of the Quality Informatics team. 
  • Conducted Research on Beacon, 5010 (ICD10) Project while supporting the project manager and the Health connect team. 
  • Performed A/P, A/R functions in IRCS  
  • Kept rack of all projects and assisted with the development of project Materials. 
  • Prepared proposals, engagement specifications, candidate presentations and appraisals. 
  • Developed and managed business execution team processes and tools (e.g., project charter, status report, business case, and intake). 
  • Maintained project document library and other project/program repositories, developed, tracked and managed project deliverables. 
  • Partnered with business owners to develop strategic business cases, partnered with Financial Analysts to analyze capital and non-capital reports regarding initiative funding (actual and committed dollars). 
  • Initiated IT and facility requests, developed and maintained phone list.
  • Coordinated orientation/onboarding of new team members; prepared and sent meeting agendas.
  • Organized videoconference meetings.
  • Organized and made all travel arrangements for Management and AC’s. 
  • Communicated and handled all incoming and outgoing electronic communications on behalf of the director. 
  • Maintained interaction with both internal and external executives, assistants and consultants to organize complex executive meetings. 
  • Completed all expense reports. 
  • Facilitated training sessions for share point. 
  • Compiled data to prepare monthly, annually and special reports; coordinate and supervise staff meetings 
  • Submitting facilities/tech support requests for team 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive Assistant to Sr. Advisory Partners                                               Atlanta, GA 

KPMG                                                                                                       2007-2009

  • Managed calendars and schedule meetings.  
  • Used firm’s travel and meeting tools.; Followed policies and procedures to make travel/meeting arrangements.
  • Proactively developed relationships with key internal/external client contacts, gaining recognition as a team resource
  • Developed project plans for small project teams, in local and virtual team settings
  • Developed and demonstrated solid knowledge of firm-wide and service line-specific tools, processes, and databases.  
  • Resolved straight-forward to moderately complex problems and issues 
  • Collaborated with colleagues to understand client needs and requirements 
  • Effectively managed conflicting priorities by organizing workflow, and teaming with colleagues to accomplish tasks and balance workloads. 
  • Processed all Invoices 
  • Initiated IT and facility requests; developed and maintained phone list 

 

 

 

 

Executive Assistant to President                                               Bradenton, FL

Manatee Community College                                                                                2005-2007

  • Administrative support to the Hiring/Equity Manager in Human Resources Dept. 
  • Supervision and scheduling of full time and contractor employees for Human Resources. 
  • Assisted Equity officer in employee relations investigations. 
  • Reviewed probationary and annual performance of all Employees. 
  • Organized new hire orientation and paperwork. 
  • Familiar with OSHA regulations and ensured COBRA compliance and prepare notifications for qualifying events. 
  • Conducted fingerprinting and background checks on new employees and all Adjuncts. 
  • Performed all administrative Assistant duties, AP/AR, bookkeeping, QuickBooks. 
  • Placed all employment opportunities with the college on the employment website, and in the local papers.  
  • Organized itineraries for over 10 staff members with hotels, airlines, and car rentals. 
  • Prepared purchase orders on computerized system and place orders for the purchase of goods and services.  Manage special projects while making decisions and exercising resourcefulness in meeting new problems. 
  • Compiled data to prepare monthly, annually and special reports; coordinate and supervise staff meetings. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive Assistant to Vice President/COO                                                       New York, NY 

Morgan Stanley Dean Witter                                                                                  1999-2005

  • Performed all administrative while implementing special projects, following assignments to determine progress and completion. 
  • Performed all A/R and A/P functions and duties.  Responsible for processing over $25 million in lock box deposits on weekly basis while maintaining all excel spreadsheets. 
  • Prepared and issued all checks and void requests. 
  • Generated monthly close of financial statement; prepared management reports concerning purchases, sales and inventory. 
  • Assisted in Interviewing and recommendation for hire. 
  • Monitored and reported activities and provide relevant management information while carrying out market research, competitor and customer surveys. 
  • Communicated orally with customers, clients, and the public while exercising independent initiative and judgment; performed financial transactions, spreadsheets and reports. Keyed numerical data from checks onto computer screens.   
  • Performed data entry responsibilities while demonstrating continuous effort to improve operations, decrease turnaround times and quality customer service. Prepared all spreadsheet reports, reconciled accounts and served as point of contact for all departmental supervisors, vendors, and banking institutions in regards to payroll for staff of 200 personnel. 
  • Prepared part-time and salaried time sheets, conducted weekly check runs and calculated and prepared all garnishments. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SOFTWARE SKILLS

Microsoft Office 2010, Sharepoint, People Soft, Implementation and skills of Quicken, Sharepoint, QuickBooks, Banner, Microsoft Office Suite including, Word, Excel, PowerPoint, Publisher, Access, Adobe, Visio, ACT, Oracle, Lotus, Accounting Tools such as - STARS,  GTAC, GAAIT, TPG&T, GFIS

 

 

EDUCATION

Bachelors (2000) â–ª Business Administration â–ª York College  â–ª New York, NY

Master’s (2013) â–ª Business Management â–ª Strayer University â–ª Atlanta, GA

  • ID#: 78728
  • Location: Atlanta, GA , 30316

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